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Policies & Guidelines

Tuition


Auto charged and pre-paid monthly. Account statements are emailed regularly on the 15th and charged on the 20th of every month. Once enrolled it is assumed you will stay in our program, gymnastics is a year round sport. Tuition remains the same over the 12 month calendar year (January 2022-December 2022). Tuition is determined based on 49.5 (out of 52) operating weeks in the calendar year, and is equally divided into 12 months. Tuition is likely to increase annually based on operating expenses.




Holiday closures


Thanksgiving Break, 4th of July, Spring Break, New Years Eve and Day, Memorial Day, and Labor Day Weekend. Closures are included in our annually prorated tuition. Tuition will NOT be prorated monthly when a closure takes place, as this has been accounted for in our 49.5 operating weeks. We do not charge more for 5 classes in the month, and we do not charge less for 3 classes in the month.




Canceled Class


Unforeseen gym closures such as inclement weather, power outages, etc. that result in canceled class may also result in a make-up opportunity to be used at Open Gym.




Enrollment & Proration


As long as space is available, you can enroll at any time of the month and your account will be prorated to reflect a late enrollment for that month. If you are interested in enrolling for classes starting at the beginning of a specific month, you may register no earlier than the 21st of the prior month. Prorated tuition is applied when enrollment stops, adhering to our 20 day drop policy.




Attendance


Students are expected to attend classes regularly. If a student is going to miss a class please email the office, so we can let their teacher know.




Drop Policy


a 20 day written notice stops enrollment. Email your office manager and confirm. A 20 day notice must be received by the 10th of the month to be dropped for the upcoming month. If a written notice is not provided by the deadline, you remain in our program and will be billed for the class spot accordingly. Not showing up to class does not equal withdrawal. Verbal notices are insufficient.




Refunds/Credits


We do not offer refunds. Account credits may be given on a case-by-case basis, but are not guaranteed.




Discounts


We generously provide a sibling discount of 10% to your 2nd, 3rd, and 4th family member. Second class discounts do not apply at this time. We also provide an active Military/Service Member discount of 10% with proof of I.D. These discounts are a privilege, subject to change.




Make-Ups


24 hour advance notice of absence must be emailed for reference. Available to use during enrollment only (expires monthly). Max. 1 make-up date reserved at any time. This make-up can be used via Open Gym, or in a vacant class spot (pending space )when scheduled in advance. Make-ups are a privilege and not guaranteed.




Open Gym


Preschool age Open Gym Parents are required to monitor their children. Parents using gym equipment must sign a liability waiver. All Open Gym participants must have a signed liability waiver.




Yearly Family Registration


The fee of $40 per family is due at sign-up(or soon thereafter), and will be billed annually to active members. This fee is mandatory and covers administrative costs, insurance, etc. This fee is good for one year, beginning on the date the fee is paid. The registration fee is non-refundable. Not required for camps, clinics, open gyms, parents night outs, etc. This fee is subject to change based on operating expenses.




Ninja Uniforms


Ninja Zone is a licensed program that provides curriculum and uniforms for our Ninjas. Ninja Uniforms are required for our license to be active and to ensure your enrollment. The uniform includes one Ninja shirt and headband to be worn during class. This uniform is $35 and will be billed to your account upon Ninja Class enrollment (or upon active inventory). Upon your first day of class please come to the front desk or speak with your Ninja Coach. We will make sure to get your child the size you request. Uniform fees are subject to change based on licensing agreement.




Move Up Process


Gymnastics is a year round sport and it should be assumed to stay within one level in one year. However, students are continually evaluated in classes by their teacher and will be moved into the next level once class curriculum requirements have been achieved. Learning and growing should be continual. We will have a performance in June.




Masking Policy


Entry/Exit of Facilities: All Participants ages 5+: Masks ARE required for entry/exit and while not actively participating in class (Per state mandate). Participants 5+: Masks are NOT required for athletes while they are actively participating in class/team training. (Included in Exemption from State Mandate) Participants under age 5: Participants Under age 5 are NOT required to wear masks, unless under the direct supervision of a parent/guardian (per State Mandate). Non-Athlete/Participant




Updates


Parent Viewing: Masks are REQUIRED for all non-participants AGE 5+, REGARDLESS of vaccination status. We appreciate all non-participants, parents, grandparents, guardians, etc. help with keeping everyone safe.




Sick Child


If you or your child is sick in any way, PLEASE STAY HOME. If you have a confirmed/possible covid exposures, please notify us immediately. SELF SCREEN AT HOME: if a child is dropped off with any cold/flu/covid symptoms they will be promptly isolated and need to be picked up within 15 minutes. Please make sure you continue to self-screen. Continued care is being taken regarding extra cleanings and increased air flow through our facilities. If you have a confirmed COVID exposure/case, please notify us immediately at bekah@northcoastgym.com or call 360-733-6969.




Camps


We provide 8-10 weeks of Summer Camps. 1-2 weeks of Winter Camp, 1 week Spring Break Camp, and numerous Day camps throughout the school year aligned with the school districts. Register through our Website or contact our office for more details.




Birthday Parties


Can be booked on Saturday OR Sunday in 2 hour blocks. Includes private gym, 90 minutes gym time, 30 minutes for presents/food, 1-2 instructors, customized colored helium balloons and tablecloths, pay for up to 10 or 20 guests, add a bounce house for additional fee. Want a hands free party with cake, pizza, and gift bags? Just ask!




Private Lessons


One hour private lesson. Include one-on-one instruction, scheduled based on gym space, and teacher availability.




Parents Night Out


Want a date night but can't find a sitter? Want your kids to be exhausted when you pick them up? Parents night out is just that! Sign up for our Monthly Parent Night Out by calling or emailing our office for Details!




Field Trips


We collaborate with school programs to make gymnastics instruction accessible to every child. Schedule a field trip for your class! Have your teacher contact our office for details on our customizable field trips!