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Policies & Guidelines

    I, the undersigned legal guardian of the individuals listed, fully understand and acknowledge that participation in sports or activities involving height or motion, including but not limited to rock wall climbing, gymnastics, tumbling, cheerleading clinics, camps, private lessons, birthday parties, field trips, group events, Ninja Zone, stunting, and any other activities conducted within the facilities of North Coast Gymnastics Academy (hereinafter collectively referred to as "Activities"), entails inherent risks of potentially severe injuries, including permanent paralysis or death. I am fully aware of these dangers and, in consideration for permitting the individuals named above to participate in any and all programs at North Coast Gymnastics Academy , including Ninja Zone, I willingly and voluntarily consent to their participation in the Activities. I hereby ACCEPT ALL RISKS associated with their participation in these Activities. In further consideration for allowing my child to use the North Coast Gymnastics Academy facilities, I, on my own behalf and on behalf of my child, as well as our respective heirs, administrators, executors, and successors, hereby COVENANT NOT TO SUE and FOREVER RELEASE North Coast Gymnastics Academy , Ninja Zone, its officers, directors, shareholders, employees, or other representatives, whether paid or volunteer, from all liability for any and all damages or injuries suffered by my child while under the instruction, supervision, or control of North Coast Gymnastics Academy . I also understand and acknowledge that it is my responsibility as a parent or legal guardian to inform my child of the inherent dangers and risks associated with the Activities. I further understand that North Coast Gymnastics Academy and Ninja Zone will endeavor to provide a safe gym environment and will conduct all Gymnastics/Ninja skills in a responsible and professional manner. I hold North Coast Gymnastics Academy and Ninja Zone harmless for any injuries that may occur in both indoor and outdoor areas associated with the gym activities. I recognize that North Coast Gymnastics Academy will communicate safety messages and implement appropriate teaching styles and progressions during the Activities, but I acknowledge that there are inherent risks involved, and my child's participation remains my sole responsibility. Additionally, I understand that any parent or guardian participation during class time, open gym sessions, or parties carries inherent risks, and I participate at my own risk. By accepting this policy, I acknowledge that I have carefully read and fully understand the contents of this Liability Waiver and Release of Claims. I voluntarily agree to its terms, and I intend this document to be a complete and unconditional release of all liability to the greatest extent allowed by law.
    Unauthorized and unsupervised use of the gym is strictly prohibited. Any accidents or injuries that occur during unauthorized use are the individual's responsibility, and North Coast Gymnastics Academy is not liable. Please report unauthorized use to gym staff. Violations may result in warnings, suspension, or expulsion. Your safety matters. Contact us with any questions or concerns.
    We follow CDC guidelines regarding COVID-19 By entering this facility, you are aware that you agree to fully accept all known and unknown risks, including the potential risk of exposure to any illness, including but not limited to respiratory illnesses such as the coronavirus (COVID-19). Although we regularly sanitize our equipment, you understand that you may be exposed to the coronavirus or its symptoms through no fault of our own. Known coronavirus symptoms include fever, coughing, shortness of breath, pneumonia, kidney failure, and may include other symptoms, stroke or even death (collectively "Symptoms"). You understand and agree that you will hold us harmless, and you will not hold us liable for any real or perceived Symptoms of COVID-19 or any other disease, illness, or condition, nor for exacerbating any existing symptoms, and you fully agree to accept all risks of entering the facility, using the equipment, working with personal trainers, attending classes, and/or interacting or being exposed to other members
    If you or your child is sick with a fever of 100 degrees or over, green drainage, consistent cough, vomiting, diarrhea, or overall feeling unwell, PLEASE STAY HOME. If you have a confirmed/possible covid exposures, please notify us immediately. SELF SCREEN AT HOME: if a child is dropped off with any cold/flu/covid symptoms they will be promptly isolated and need to be picked up within 15 minutes. Please make sure you continue to self-screen. Continued care is being taken regarding extra cleanings and increased air flow through our facilities.
    All students are subject to an annual registration/anniversary fee. This fee is valid for one year. It must be paid upon sign-up or shortly after and will be billed annually to active members. The registration fee is mandatory and includes administrative expenses, insurance, and related costs. The fee's validity commences on the date of payment and is non-refundable. It is not applicable to camps, clinics, open gyms, parents' nights out, or similar events. The fee may be adjusted based on operational expenses.
    As long as space is available, you can enroll at any time of the month and your account will be prorated to reflect a late enrollment for that month. Once your student is enrolled it is assumed you will stay in our program. To withdraw from our program you must adhere to our drop policy.
    ● Submit emailed written notice by the 1st of the month for enrollment termination by month-end. Email the office at . ● Example: To be dropped from the program by September 30th, submit a drop notice by September 1st. Should you submit a drop notice on September 3rd, please be aware that the effective drop date will be deferred until the end of the following month, which is October 31st. Please note that we do not offer prorated tuition adjustments for drop requests. ● Failure to provide written notice by the deadline results in continued enrollment and billing for your class spot. ● Non-attendance does not constitute withdrawal. Verbal notices are not accepted. ● Payment responsibility remains regardless of student attendance.
    ● Payment: Recreational tuition is auto-charged and prepaid monthly upon enrollment. ● Billing Schedule: Recreational account statements are emailed on the 15th, and charges occur on the 20th of each month. ● Payment Grace Period: If your payment on the 20th fails, you have until the end of that month to make the payment. ● Enrollment Drop: Failure to make payment by month's end will result in immediate enrollment termination. You'll need to re-enroll if space is available. ● Account Delinquency: We reserve the right to drop enrollment for delinquent accounts. ● Tuition Calculation: Tuition is based on 48 out of 52 operating weeks in the calendar year, divided into 12 months. ● Annual Tuition Adjustment: Tuition may increase annually based on operating expenses. ● No Proration: Tuition will not be prorated for months with planned closures since this is accounted for in our 48 operating weeks. ● Example: We do not charge more for 5 classes in a month or less for 2 classes in a month
    ● Guardians must notify the front office, via email at, in the case of an absence. ● Students are allowed ONE make up per month, in an open gym. ● Absences must be reported within 24 hours of the absence, Absences not reported to the front office within 24 hours, via email are not eligible for a make up. ● The make-up expires at the end of the month when the student is absent. ● All make-up requests must be pre-registered and approved by our office. ● Make-up sessions are only available exclusively during our open gym sessions ● Please note that make-ups are no longer permitted in active classes to maintain a focused learning environment. ● Missed classes do not qualify for refunds or credits. ● Make-up opportunities can only be used during active enrollment.
    Team and Academic tuition are expected to be paid for the duration of the school or competitive season. Failure to pay may result in expulsion. These account statements are emailed on or around the 25th and charged on the 1st of every month. If payment is not made in full by the 5th of the Month, your account will incur a $25 late fee and must be paid in full with tuition in order for your child to return to practice/school. If your account has not been paid in full by the 5th and no payment arrangement made, your child cannot attend practice/school until full payment has been reconciled.
    All CTE monies are non refundable for any reason. If your athlete chooses to leave the competitive season early, and the CTE balance has not been paid in full, your account will be charged the outstanding balance prior to enrollment termination.
    Holiday Closures: ● Thanksgiving Break ● 4th of July ● Christmas Break ● New Year's Eve and Day ● Memorial Weekend ● Labor Day Weekend ● Martin Luther King Day ● Juneteenth These closures are already factored into our annual tuition. There are no makeups for these holidays. There are no make-ups for holidays that business is open for such as Columbus Day, Halloween, Veteran’s Day, and President’s Day, etc.
    In the event of unforeseen class cancellations due to staff sickness, shortage, or unexpected gym closures (e.g., weather or power outages), we will issue account make-ups. These make-ups will remain on your account for 2 months and can be used during enrollment or at designated Open Gym sessions.
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